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Privacy Policy

Privacy Policy

This Privacy Policy discloses the privacy practices for www.columbancompetition.com. This Privacy Policy applies solely to data collected by this website.

You can contact our designated Data Protection Lead in writing at: Columban Missionaries, St Columban's, Widney Manor Road, Solihull, West Midlands, B93 9AB. Or via email at: [email protected]


Data collected

Our lawful basis for collecting and using your personal data as part of this competition is legitimate interests, where we need a certain amount of personal data from you to be able to process and consider your submission.

We collect the following personal data about users:

  • Data entered when submitting an article or video to our competition. This data will be used solely for the purposes of the competition.

  • To help prevent criminal or malicious activity, the server our website is hosted on automatically logs certain data when you visit our website such as your IP address, browser, the url you came from, your current url, and the time you visited our website.

The following data may be collected by third parties, but is not stored by us:

  • Website usage statistics.

  • This website contains links to other websites, and has YouTube videos embedded on some of our website pages. Please be aware that when interacting with content such as this, you are providing your personal data to these third parties (and they will have their own privacy policies which we're not responsible for; we encourage you to read their policies).


How we use your personal data

Any personal data we collect is used to:

  • Accept competition registration and entries.

  • Judge competition entries and choose the winners.

  • Publish on this website and in various Columban and other online and print media the names/school names and entry titles/content of the competition winners.

  • Distribute competition prizes.

  • Contact individuals for their input on our services, or to communicate information (e.g. to inform entrants if they've won/lost the competition or to help if there are problems with an entry).

  • Provide you access to our website.

  • Analyse & customise your usage of our website.

  • Help protect us against criminal or malicious activity such as fraud.

  • Maintain our website performance, security and reliability.


Data security

We take measures to maintain the security of your personal data.


Data sharing

The third parties we disclose your data to:

  • Data entered when submitting an entry to our competition will be shared with the organisers of the competition to facilitate it. The entry title/content will be shared with judges.

  • The competition winners' names/school names and entry titles/content will be displayed on this website and published in various Columban and other online and print media.

  • We may provide anonymised data to the general public (e.g. specifying how many competition entries we have). This would not be personally identifiable.

  • Any data we collect will be disclosed when legally required to do so.

The third party services we disclose your data to:

  • Our website, and any personal data collected on the website, is hosted in the UK on third party servers.

  • We use CloudFlare to improve our website performance, security and reliability.


Requesting, correcting & updating data

Upon request, we will provide you with all personal data we have about you, or correct/update any data we have about you. To request this please contact our designated Data Protection Lead. We will respond to your request within a reasonable time frame, and may request further information to prove your identity.


Data deletion and retention

We hold data as long as is needed to provide you services, or to comply with legal obligations.

Upon request, unless we're required to keep it under legal obligations, we will delete all personal data we have about you within a reasonable time frame. Please email our designated Data Protection Lead if you want your personal data deleted.

If you've entered our competition, please be aware of these cases:

  • If you wish to delete your entry during the competition, unless we're required to keep your entry under legal obligations, we will delete your personal data on request. Please contact our designated Data Protection Lead to request this. Please note that if you're part of a team, we would delete the personal data for all team members, so other team members would then need to re-enter the competition separately.

  • When the competition winners are announced, losing entries are deleted and winning entries may be kept for up to two years and then deleted. Note that winners' data displayed on this website and published in various Columban and other online and print media will remain indefinitely unless a winner requests data deletion, and once published this data can't be un-published. It may continue to exist on cached pages, archives and other locations (although we may delete your personal data from this website and Columban online media on request, unless we're required to keep your entry under legal obligations; but note that we can't delete your personal data from Columban print media that has already been published, and if any third parties have published this data you will have to contact them to request data deletion).

Data that is logged automatically by the server our website is hosted on is used to help prevent criminal or malicious activity, so we may not be able to delete this data immediately on request. We delete these log files periodically when the data is no longer needed.


Do we use cookies?

We use first party and third party cookies. See our Cookie Policy for details on cookies.


Changes to this policy

From time to time we may use your personal data for new unanticipated uses not previously disclosed in this policy. If our data practices change at some time in the future we will post the updated policy on this page. This page was last modified on 7 October 2019.

If you are concerned about how your personal data is used, you should check this policy periodically. Please contact our designated Data Protection Lead if you have any queries or feedback about our Privacy Policy.